Training contacts

Training
Telephone 1300 369 935
Contact Training

Apprenticeships Info
Telephone 1800 210 210
Contact Apprenticeships Info

Queensland Training Ombudsman
Telephone 1800 773 048
Contact the Training Ombudsman


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The PDF/DOCX versions of the below forms have been redirected to our Publications Portal.

The PDF/DOCX versions will remain on this site for a short period. If you have direct bookmarks to any of the PDF/DOCX forms, please update these.

Note this page will remain but will link to Publications Portal for actual forms.

How to return completed forms

Email

Send completed forms to:

Mail

Post completed forms to:

Apprenticeships Info
PO Box 15121
CITY EAST  QLD  4002

Online

Submit completed online through myApprenticeship (available to registered apprentices and trainees).

Note: Not all forms can be submitted on myApprenticeship – check your form for details.

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Travel and accommodation forms

A

ATF-035 Amendment of a registered training contractVersion 6, November 2019
(PDF version) or (DOCX version)

This form is used to apply to the department to amend the apprenticeship or traineeship training contract. Examples include changes to:

  • the start date of the apprenticeship or traineeship
  • employment status (e.g. from part-time or school-based to full-time)
  • the qualification
  • the qualification level (e.g. from Certificate II in Retail Operations to Certificate III in Retail Operations)
  • date of birth - where date of birth impacts on legislated age requirements.

ATF-046 Amendment - change of legal name or change of legal name and ABNVersion 2, May 2018
(PDF version) or (DOCX version)

This form is used by employers to notify the department of a change of the legal name, legal name and ABN or change of trust and/or trustee name.

ATF-042 Application to revoke declaration as a prohibited employerVersion 3, May 2018
(PDF version) or (DOC version)

This form is to be used by employers who have been declared as a prohibited employer under the Further Education and Training Act 2014, to apply to the department to revoke this decision.

ATF-008 Authority to release information to a third partyVersion 4, May 2018
(PDF version) or (DOCX version)

Apprentices and trainees may use this form to give authority to the department to release information to a third party person or organisation.

C

ATF-034 Cancel a registered training contract (by all parties)Version 4, January 2020
(PDF version) or (DOCX version)

This form is used to apply to the department to cancel the training contract of an apprenticeship or traineeship where both parties mutually agree.

ATF-050 Cancel a registered training contract (by one party) Version 1, January 2020
(PDF version) or (DOCX version)

This form is used by one party of the training contract to apply to the department to cancel the contract where the party believes either themselves or the other party cannot successfully complete the obligations of the training contract.

ATF-051 Change of mode of delivery under a training plan (by one party)Version 1, December 2019
(PDF version) or (DOCX version)

This form is used by an apprentice or trainee, employer or SRTO to apply to the department to change the mode of delivery of the training plan.

ATF-010 Change of supervising registered training organisationVersion 13, August 2019
(PDF version) or (DOCX version)

This form is used to notify the department of a change of supervising registered training organisation for one or multiple apprentices and/or trainees.

ATF-011 Completion agreementVersion 13, February 2021
(PDF version) or (DOCX version)

This form must be completed by the employer, apprentice or trainee and supervising registered training organisation (SRTO) to notify the department when an apprentice or trainee has achieved all competencies required in their training plan and a qualification has been issued by the SRTO. The department will then use this form to issue a completion agreement for the apprenticeship or traineeship.

ATF-012 Completion agreement by supervising registered training organisation, employer and apprentice (ELECTRICAL)Version 6, March 2021
(PDF version) or (DOCX version)

This form can be used for the completion of electrical apprenticeships, instead of ATF-011. This combined form has two purposes:

  • as a completion agreement in the apprenticeship completion process, and
  • to apply to the Electrical Safety Office for an electrical work licence (apprentice).

ATF-052 Completion of an apprenticeship or traineeship (where the RTO has ceased operating)Version 2, February 2021
(PDF version) or (DOCX version)

This form can be used to apply to the department for the issue of a completion certificate if the supervising registered training organisation (SRTO) for the apprentice/trainee has stopped operating as a registered training organisation (RTO) before a completion agreement is signed by the parties and the SRTO.

E

ATF-023 Education, Training and Employment Schedule (ETES) for school-based apprenticeships and traineeshipsVersion 14.1, February 2020
(PDF version) or (DOCX version)

This optional template, when completed and signed, may be used by the parties as evidence of their negotiated and agreed schedule of school studies, work and training for a school-based apprentice or trainee.

ATF-013 Employer resource assessment

The employer resource assessment (ERA) is completed and retained by the supervising registered training organisation to verify that the employer of an apprentice or trainee is able to provide, or arrange to provide, the facilities, range of work, supervision and training required under the training plan.

Visit the ERA page to find the appropriate ERA template for the apprenticeship or traineeship industry, as well as more information on ERA guidelines.

ATF-014 Extension of nominal term of a registered training contractVersion 8, October 2019
(PDF version) or (DOCX version)

This form is used to apply to the department to extend the nominal term (end date) of the training contract, therefore extending the apprenticeship or traineeship.

ATF-036 Extension of probationary period of a registered training contractVersion 4, November 2019
(PDF version) or (DOCX version)

This form is used to apply to the department to extend the probationary period of an apprenticeship or traineeship. The application must be made at least 14 days before the original probationary period expires.

M

ATF-017 Minor amendmentVersion 10.1, February 2019
(PDF version) or (DOCX version)

This form is used to notify the department of a minor amendment to the training contact, such as:

  • change of apprentice or trainee's name (e.g. through marriage or by deed poll)
  • change of a party's address
  • change of an employer's trading name
  • correction of a typographical error in a party's name or address.

A change of qualification due to the current qualification being superseded, use the ATF-028 Transition of qualification form.

N

ATF-033 Notice of intent to completeVersion 3, May 2018
(PDF version) or (DOCX version)

A supervising registered training organisation who is reasonably satisfied an apprentice or trainee has completed their apprenticeship or traineeship, but is unable to obtain one of the party's agreement or signature, can use this form to request the department to investigate the issue.

ATF-041 Notification of change of ownership/statutory transfer (sale of business)Version 3.1, August 2018
(PDF version) or (DOCX version)

This form is used to notify the department of a sale of employer's business, dissolution of employer's partnership or a change in employer's legal name.

ATF-043 Notification that employment has ceasedVersion 5, January 2020
(PDF version) or (DOCX version)

This form is used by employers to notify the department where the employment of an apprentice or trainee has ceased.

NOTE: This form is NOT required if both parties have agreed to cancel the training contract and have signed a ATF-034 Cancel a registered training contract form.

P

Permanent transfer of a registered training contract

Please answer the following question according to your current situation to ensure you are provided with the correct form.

I am applying to permanently transfer my training contract from my current employer to a new employer and both employers are in agreement for the transfer to occur.

If YES, use the ATF-039 Permanent transfer application by all parties and proposed new employer (PDF version) or (DOCX version) – Version 9, February 2021

If NO, use the ATF-047 Permanent transfer application by apprentice/trainee and proposed new employer (PDF version) or (DOCX version) – Version 7, February 2021.

S

ATF-040 School-based apprenticesNotification of days workedVersion 4, November 2019
(PDF version) or (DOCX version)

This form is used by school-based apprentices to notify the department of a discrepancy in the number of days worked that has been calculated by the department. The number of days worked must be accurate to ensure correct allocation of QCE credits.

ATF-037 Suspension of a registered training contractVersion 7, November 2019
(PDF version) or (DOCX version)

This form is used to apply to the department to temporarily suspend the training contract for reasons such as seasonal employment, long term illness/injury or maternity/paternity arrangements.

ATF-049 Suspension of a registered training contract (by one party)Version 1, November 2019
(PDF version) or (DOCX version)

This form is used by either the employer or apprentice/trainee to apply to the department to temporarily suspend the training contract for a period of up to 12 months, where it is reasonably believed that one party cannot perform their obligations under the training contract.

T

ATF-048 Temporary suspension of a registered training contract by employerVersion 1, November 2019
(PDF version) or (DOCX version)

This form is used by the employer to apply to the department to temporarily suspend the training contract for no more than 30 days.

ATF-038 Temporary transfer of a registered training contractVersion 5, November 2019
(PDF version) or (DOCX version)

This form is used to notify the department of a temporary transfer of a training contract from one employer to another. It is only necessary when the new employer is taking on all obligations relating to the training contract.

ATF-015 Training assistance for cancelled apprentices and traineesVersion 13, April 2020
(PDF version) or (DOCX version)

This form is used by apprentices and trainees whose training contracts have been cancelled, and who wish to apply for government funding to continue their training in the same qualification with their training organisation.

ATF-044 Training contract

Information about the training contract which is required to be signed by the employer and apprentice or trainee at the commencement of an apprenticeship or traineeship.

ATF-028 Transition of qualification Version 7, May 2018
(PDF version) or (DOCX version)

This form is used by the SUPERVISING REGISTERED TRAINING ORGANISATION ONLY to notify the department of a transition of qualification for one or multiple apprentices and/or trainees, due to an update to the national training package.

Travel and accommodation forms

The fastest way to apply for the travel and accommodation subsidy is via Travel and Accommodation Online.

ATF-022 Travel and accommodation claim form (NOT FOR SCHOOL-BASED) – Version 7, May 2018
(PDF version) or (DOC version)

TRAINING ORGANISATIONS please note: Please ensure all pages of the claim form are provided to the apprentice or trainee as they must read the Conditions of Travel and Accommodation Subsides prior to signing the claim form.

This form is used by apprentices and trainees to claim travel and accommodation subsidies when attending off-the-job training with their supervising registered training organisations. Visit the Travel and accommodation subsidy page for eligibility requirements.

ATF-004 Air travel application for apprentices and trainees (NOT FOR SCHOOL-BASED)Version 9, May 2018
(PDF version) or (DOCX version)

TRAINING ORGANISATIONS please note: You must ensure all pages of the claim form is provided to the apprentice or trainee as they must read the Conditions of Air Travel prior to signing the claim form.

This form is used by apprentices and trainees to apply to the department for air travel to attend off-the-job training at their supervising registered training organisation (SRTO) only if they either:

  • reside in Cape York Peninsula or the Islands of the Torres Strait; or
  • are required to travel 1,100km or more (return) to the location of their SRTO.

Last updated 30 April 2021

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