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Employers of apprentices and trainees

Find further information specific to you and your role as an employer of apprentices and trainees on our Business Queensland website.

ATIS-013
Version 8
May 2021
Employer responsibilities (PDF, 276KB)

Information to get started

As an employer of apprentices and trainees, you have certain roles and obligations to fulfil under the training contract.

At the beginning of the apprenticeship or traineeship

You must:

  • Arrange the registration of a training contract with the assistance of an Australian Apprenticeship Support Network (AASN) provider. Take all reasonable steps to
    • have the training contract signed by you and your apprentice or trainee within 14 days of the start of the apprenticeship or traineeship
    • give the signed training contract to the AASN provider within 28 days of the start of the apprenticeship or traineeship.
  • Choose a training organisation to provide training and assessment to the apprentice or trainee.
  • Negotiate and sign a training plan with the apprentice or trainee and the training organisation within 3 months of the start of the apprenticeship or traineeship.

Further responsibilities that relate specifically to school-based apprenticeships and traineeships:

  • If the student is outside years 10, 11 or 12, prepare and submit a business case for the proposed school-based arrangement to the Department of Employment, Small Business and Training.
  • Obtain the school's agreement to the school-based arrangement.

During the apprenticeship or traineeship

You must:

  • Provide, or arrange to provide, the facilities and range of work as specified in the training plan, ensuring the apprentice or trainee is adequately supervised by a qualified person.
  • Deliver training as negotiated in the training plan.
  • Pay wages and provide entitlements specified in the relevant industrial relations instrument.
  • Release the apprentice or trainee from work and pay the appropriate wages to attend off-the-job training, including assessment as provided for in the training plan. This may not apply to school-based apprentices and trainees – you may need to check the relevant industrial instrument.
  • Follow all lawful obligations of an employer, including those relating to workplace health and safety.
  • At reasonable intervals (not more than 3 months), review and update the apprentice's or trainee's training record.

Further responsibilities that relate specifically to school-based apprenticeships and traineeships:

  • Provide a minimum 375 hours (50 days) of paid employment for each 12 months from the date of commencement of the school-based apprenticeship and traineeship. If in the electrotechnology industry, the minimum is 600 hours (80 days).
  • Ensure the school-based arrangement impacts on your student's school timetable.

At the completion of the apprenticeship or traineeship

Once the apprentice or trainee has successfully achieved all competencies in their training plan, you can both start the formal completion process. Read about your requirements upon completion.

Prior to completing a school-based traineeship, your school-based trainee must have completed 375 hours (50 days) of paid employment for each 12 months from date of commencement.

Notifying us of changes

You must notify your AASN provider or us (the department) of any of the following events:

You must not directly or indirectly:

  • Obstruct or discourage in any way, the apprentice or trainee from participating in the training required under the training plan to be delivered by the training organisation.
  • Place the apprentice or trainee at a disadvantage because they participate or attempt to participate in the required training.

For further information

Contact:

Related documents:

Last updated 20 May 2021

Creative Commons Attribution 3.0 Australia (CC BY 3.0)