Board of Management Committee

The role of the Board of Management (BOM) Committee is to provide a forum for decision-making and to debate, discuss and agree on departmental direction for key strategic and operational issues. It also monitors performance and reporting requirements for agency targets, reviews risk treatment strategies and actions, and provides continual monitoring of the risk appetite for the agency.

Additionally, the BOM assesses whole-of-government priorities for agency implications relating to policy and resourcing, manages the department's audit recommendations and subsequent implementation actions to ensure a robust, compliant agency. It utilises all available analytics and insights to drive the department to provide engaging and relevant community programs to meet the agency vision.

BOM Membership

Chair

Director-General

Members

  • Deputy Director-General - Investment
  • Deputy Director-General - Engagement
  • Deputy Director-General - Strategy
  • Head of Corporate

Observers

  • Director, Office of the Director-General
  • Secretariat

Risk management

The department's risk, internal audit and assurance functions are outsourced to PricewaterhouseCooper (PwC). The risk management function works with business areas to update their risk registers and identify any relevant risk mitigation strategies for implementation by the respective business areas.

The department's risk management framework was established in August 2018. A two-tiered structure of risk registers is in place in the department to ensure that all risks are reviewed, escalated, managed and reported at an appropriate level within the organisation, including reporting escalated risks quarterly to the DESBT Board of Management.

Audit and Risk Committee

The role of the Audit and Risk Committee (ARC) is to provide independent assurance and assistance to the Director-General of DESBT on:

  • the risk, control and compliance frameworks
  • the agency's external accountability responsibilities as prescribed in the relevant legislation and standards
  • the agency's integrity framework.

The committee does not replace or replicate established management responsibilities and delegations, the responsibilities of other executive management groups within DESBT or the reporting lines and responsibilities of either internal audit or external audit functions.

The ARC assists the accountable officer to meet responsibilities under the Financial Accountability Act 2009, the Financial and Performance Management Standard 2009 and other prescribed requirements.

ARC will meet quarterly and must observe the terms of its charter and have due regard to the Audit Committee Guidelines.

In addition, monitoring the implementation progress of agreed actions against all Queensland Audit Office (QAO) audit recommendations is performed.

ARC carries out a range of activities to maintain oversight of key financial, risk and performance management activities for the department including:

  • Financial statements—reviewing the appropriateness of accounting policies and financial statements for compliance and analysing our financial performance
  • Risk management—reviewing the effectiveness of the department’s risk management framework, and processes for identifying, monitoring, escalating and managing significant business risks
  • Integrity oversight and misconduct prevention—monitoring misconduct trends and prevention approaches, providing advice on integrity issues and ensuring compliance with relevant integrity legislation and whole-of-government policies, principles and guidelines
  • Internal control—reviewing, with the assistance of the department's internal and external audit functions, the adequacy of our internal controls, including information technology security
  • Performance management—reviewing compliance with the relevant legislative and whole-of-government performance management and reporting requirements and identifying appropriate use of performance information
  • Internal and external audit—reviewing and approving the department’s Internal Audit Plan, consulting with External Audit on the proposed audit strategy, and reviewing findings and recommendations from audit activity to ensure key risks are considered and mitigated.

ARC membership

Chair

Karen Prentis (external chair)

Members

  • Deputy Director-General - Investment
  • Deputy Director-General - Engagement
  • Deputy Director-General - Strategy
  • Chief Finance Officer - Queensland Treasury (public sector external)

Internal audit

PwC provides an independent and objective internal audit service and operates in accordance with the department's ARC Charted, the Internal Audit Charter and ethical standards. Internal Audit reports to the ARC with direct access to the Director-General and ARC Chair. Internal Audit evaluates the department's financial and operational systems, reporting processes and activities. Although independent, Internal Audit liaises with QAO regularly to ensure appropriate assurance services are provided.

Internal Audit develops an annual plan which is reviewed by the ARC and approved by the Director-General.

External scrutiny

The department is subject to a number of external reviewers, including the Queensland Auditor-General, the Office of the Information Commissioner (Queensland), the Crime and Corruption Commission (Queensland) and the Queensland Ombudsman. The following audit applied to the department for the 2018–19 reporting period.

Queensland Audit Office (QAO) reports tabled in the Queensland Parliament

The Auditor-General is an independent officer of Parliament, appointed for a fixed 7 year term. The QAO enables the Auditor-General to fulfil this role by providing professional financial and performance audit services to the Queensland Parliament and the public sector on behalf of the Auditor-General.

The following QAO reports are applicable to the department. A complete list of all tabled reports by QAO to the Queensland Parliament in the 2018–19 financial year is available on the QAO website.

Each year, the Queensland Treasurer prepares the Queensland Government's consolidated financial statements. These statements provide a complete view of the performance and position of the state government.

In this report, QAO assess the position, performance and financial sustainability of the Queensland Government. QAO analysis helps users of the financial statements to understand and use the statements by clarifying the financial effects of significant transactions and events during the year. Additionally, analysis alerts users to future challenges, including existing and emerging risks the government faces.

Information systems and recordkeeping

Pursuant to section 7 of the Public Records Act 2002 (Qld), the department must make and keep full and accurate records of its activities and have regard to any relevant policy, standards and guidelines made by the archivist about the making and keeping of records.

Last updated 30 September 2019

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