To be eligible to deliver training and assessment services subsidised by the Department of Employment, Small Business and Training through one of its VET Investment Plan funded programs, a registered training organisation (RTO) must have pre-qualified supplier (PQS) status.
PQS status, if approved by the department, is granted for particular publicly-funded programs and identified qualifications, is possibly subject to conditions and is subject to finite contractual timelines.
Note: User Choice PQS are RTOs that the Queensland Government approves to deliver publicly-funded training and assessment services to apprentices and trainees.
PQS status is granted to successful applicants for the duration of the period specified in letters of authority, unless otherwise advised by the department.
Closing applications for 2018-19 PQS status
Applications to become a PQS for 2018-19 close at 5pm on 4 April 2019.
This means that an RTO will not be able to apply to become a PQS under the Certificate 3 Guarantee, Higher Level Skills, or User Choice programs for the 2018-19 period, as the application system (Purchasing Online) will close at this time.
Applications for the 2019-20 PQS are expected to open in September 2019. Please keep checking this page at this time.
RTOs must meet the following requirements to be eligible to apply for PQS status in Queensland:
- have an active RTO registration status on or prior to 1 July 2016 (as indicated on www.training.gov.au) to satisfy the department's requirements in relation to financial viability and training history
- be registered to deliver full qualifications in Queensland under its scope of registration (as indicated on www.training.gov.au) for the qualifications it wishes to deliver under a publicly-funded program in Queensland
- have at least one vocational qualification on its scope of registration that is either on the Priority Skills List (if applying for Queensland VET Investment) or on the User Choice Price List (if applying for User Choice) - Note: RTOs are not able to apply to deliver Foundation Skills qualifications only
- evidence of a minimum of twelve (12) months delivery of training and assessment services in Queensland in the vocational qualification or industry area being applied for within the PQS application
- evidence of employer and industry support for training history in Queensland
- meet the department's benchmarks for financial viability, determined through an external assessment process
- meet and adhere to the requirements of the relevant funding program and its policies and associated documentation
- meet the requirements of the PQS application process
- agree to the Terms and Conditions whether acknowledged in Purchasing Online or in a Terms and Conditions form.
How to apply
To apply, RTOs must complete and submit a PQS application through the department's Purchasing Online (POL) system for the funding program they are seeking to deliver i.e. Queensland VET Investment (Certificate 3 Guarantee/Higher Level Skills) or User Choice.
RTOs are required to nominate the qualification(s) they intend to deliver under the relevant funded program.
If applying for Queensland VET Investment, the relevant qualifications for delivery in Queensland are available on the Priority Skills List.
If applying for User Choice, the relevant qualifications for delivery in Queensland are available on the User Choice price list.
Please note that some qualifications in Queensland are restricted, meaning that no RTO can apply to deliver them. To find out which qualifications are restricted, please refer to the Restricted qualifications information on the Prority Skills List page and the User Choice Funding and pricing page.
As part of their application, RTOs must familiarise themselves with the contents of the PQS policy, specific program policies, and the VET Pre-qualified Supplier Agreement (the Agreement) for the relevant programs. These are located on the relevant funded program web pages, with copies of the Agreements located at the bottom of this page.
For all the information on how to apply, it is recommended that RTOs refer to the PQS application guide (PDF, 544KB).
How are applications evaluated?
Assessment of PQS applications takes into account a number of factors including, but not limited to, consideration of the following:
- the accuracy of responses to the application questions
- RTO's previous training and assessment activity in Queensland
- financial viability of the RTO, determined through an externally conducted assessment
- RTO's compliance history in Queensland and nationally
- RTO's subcontracting arrangements
- employer and industry linkages in Queensland, as provided by the RTO.
The department retains the right to conduct any other investigations as necessary and seek further information as required.
The PQS Evaluation and Assessment process is expected to take up to twelve (12) weeks from the date the department receives all required documents and information from the RTO.
What is the approval process?
PQS status is only granted upon approval of an RTO's application and subsequent execution of the Agreement (for relevant funding program) by the department.
Applicants will be notified in writing of the department's decision.
Successful applicants will be advised on their letter of authority to commence delivery against the approved qualifications and will receive an executed Agreement for their records.
The department will publish information about PQS and their approved qualification(s) on the Queensland Skills Gateway website.
Any training and assessment services delivered prior to the period specified on letters of authority cannot be claimed for, or receive payment for, under the Agreement.
Operating as a PQS
PQS can commence delivering services in accordance with the terms and conditions of their PQS approval, and in accordance with the relevant PQS and program policies and the Agreement.
Individuals undertaking subsidised training must meet the eligibility requirements of the approved funding program(s).
There are no application fees or annual registration fees directly associated with the PQS system.
Key documents to become a PQS in Queensland
Queensland VET Investment programs
- Pre-qualified Supplier Policy 2018-19 (for Queensland VET Investment Programs) (PDF, 366KB or DOCX, 303KB) - effective 1 July 2018
- Copy of the VET Pre-qualified Supplier Agreement (for Queensland VET Investment) (PDF, 782KB).
- Registered Training Organisation User Choice Pre-qualified Supplier Policy 2017-20 v1.1 (PDF, 254KB or DOCX, 252KB) - effective 1 July 2018
- Copy of the VET Pre-qualified Supplier Agreement (for User Choice (PDF, 807KB).